How to Add Audio to PowerPoint: 3 Ways + Additional Tips To Know

PowerPoint helps you produce exceptional presentations. And what makes the tool stand out is that you can always add different forms of media -from pictures and charts to audio, and make your content look more attractive and send a clearer message. Wondering how to add audio to PowerPoint?

There’s a couple of ways of doing that, and we’ll walk you through them. 

Recording Audio on PowerPoint 

If you want to add an audio clip directly to your PowerPoint slides, you can. There’s no need for inserting an external file in that case. You’ll need to connect a microphone to your computer, first.

In order to record audio on PowerPoint: 

  • Click on Insert.
  • Choose Audio
  • Click on Record Audio.

A box will pop up at this point. You’ll have to insert a name for the audio clip in the Name box, and once you are ready to begin recording, you’ll have to click on the red record button.

Try to use a good quality microphone that would eliminate all background noises when you are recording. And once you are done recording, press the stop button. As soon as you press OK, the audio clip will be inserted onto your presentation. 

You’ll know that the job was well done when you see a small speaker icon in the corner of the presentation. If you click on it, the clip will start playing. 

The tool also allows you much flexibility with the in-slide playback controls. If you hover over the icon, you will find the controls easily. It allows you to begin playing the clip and stopping whenever necessary, you can even fast forward or backward by 0.25 seconds thanks to the controls. Not only that, but there are also volume controls.  

Adding External Audio to Slides 

Now if you have a recorded audio clip that you’d like to add to your PowerPoint presentation, the process is very simple. You’ll need to ensure that the audio file type is supported by the slides, such as MP3, MIDI, or WAV. If they are saved in any other file format, you’ll have to convert them into MP3 format.

Once you have the format right, the rest is quite straightforward. 

  • Click Insert on the toolbar
  • Select Audio 
  • Click on Audio on my PC 
  • Choose the file that you want to upload 

Once you have located the file, simply click insert and the job will be done! You’ll see a speaker icon on the slides, that’s how you’ll know that the audio has been added. 

If you hover over the audio icon, you’ll find a playback control bar. You can choose to play, pause, or stop the audio clip. You’ll also be able to fast forward the clip. This tool offers great flexibility to users. 

How to Change Playback Setting for the Added Audio

PowerPoint does not only allow you to insert audio clips but also offers a wide range of choices in controlling the playback speed of the audio you’ve inserted. You can choose to play the audio automatically or even set in on loop while you’re presenting the slide. That way, you won’t have to hover over the audio icon in the middle of a presentation to play it. 

To enable the audio to play automatically or on loop, you’ll have to click on the Audio Tools option on the toolbar. After that, click on the Playback tab to access several options. 

If you want to play the audio on loop, simply check the box Loop until Stopped

If you want the audio to play on all the slides throughout the presentation, check the box that says Play Across Slides.

And if you want the audio to play as soon as you open the particular slide, on its own, then choose the box Automatically. 

You can also choose the audio to play only when you click on the icon, in which case you’ll have to choose When Clicked On. 

Another enticing option that PowerPoint offers is to have the audio run in the background as you go on to present your slide. If you choose Play in the Background, the tool will allow you to hide the audio icon and play the audio on loop, automatically. Basically, the tool will take care of the audio for you while you can focus on presenting your slides. 

If all those features seem too overwhelming for you, you can click on No Style to get rid of all the previous settings and start from the top.

Some tips

Now if you’re recording an audio clip on your computer, you should follow these simple steps to attain the best results: 

  • Test your default microphone: Lookup Settings on your search bar, follow System > Sound to access the option Input. You’ll then have to click on the dropdown menu to Choose your Input Device and assign the default microphone of your computer. That’s where you can Test your Microphone to check if everything is okay.
  • It will be best if you can use a USB microphone if you are recording. They have proven to bring better results than the default computer audio as they don’t pick up much of the background noises offering you cleaner audio. 
  • Always preview your presentation after you’ve added audio and other animation, especially before you present them in front of an audience. This will help your take note of any noticeable flaws and eliminate them. 

Conclusion

PowerPoint is a fantastic tool as it offers incredible features; it goes without saying that you can go a great length with your presentations only if you leverage them. Try to insert audio and other media content into your slides to make the most of the tool.

In this article, we have shown you how to add audio in PowerPoint. Hope it helps you make better slides now onward!