How To Cancel An Interview (with Email Examples)

The corporate world can be very ruthless. The competition is very tough out there. This is why it is no less than a blessing when you get that interview call for the job you applied for.

Some companies prefer to go for a one-day interview while others opt for a more long term process where the interview is spread over a couple of weeks. No matter the interview, there can always be certain circumstances that force you to cancel the interview. 

Canceling an interview should be as much of a professional process as applying for the job itself. So if you are looking for information on how to cancel an interview then this article can help you do it in the most professional way possible.

What Can Be the Reasons for Cancellation of the Interview?

How To Cancel An Interview

There can be many different reasons that can force you to cancel an interview. Let’s take a look at some of the reasons you might be compelled to cancel the interview.

  • You did a bit more research and thought that the position offered by the company isn’t according to your skills or expertise. You think that the job isn’t the right fit for you.
  • Another reason for cancelling a job interview can be the fact that you found a better opportunity from elsewhere. Make sure you wait till you get an offer from the other place.
  • If you have interviews on the same day. One of the reasons for you to cancel your job interview can be that you have another interview on the same day. So you might have to compare the pros and cons of both jobs and then go for the one you think offers more value. This will result in you cancelling one of the interviews.
  • You realize that it will be difficult for you to relocate near the job location. You might have thought that you would relocate for your new job however as the days pass you realize that it will be very difficult for you to relocate to the other city or state for your job.
  • You want to focus on your studies. Many people study and do jobs at the same time. A job offer may be attractive to students but once you think it over, you might think that it is difficult for you to manage both your studies and your job together. 
  • You want to change your career path. You might get bored or frustrated by working in the same field or you might feel that the current career path is not the path you should be walking on. Your dream might be to excel in other areas. So for this purpose you might have to cancel the interview.

You have to be very professional when cancelling an interview. Make sure you inform the company as soon as possible so they can look for other candidates.

If you delay in telling the interviewer then they might select you and that might cause a lot of confusion for the company. They might have to go through the entire process once again.

How To Cancel An Interview

Tip To Cancel An Interview

There are many different ways you can cancel the interview. Just make sure that you inform the company yourself. Don’t send in someone else to inform about your cancelling. You can either visit the company in person or send an email or call them.

Be as polite and professional as you can be. Some people think that their absence automatically means that they are not interested in the job anymore. However it is courteous and professional to let the employer know about it as they have invested their time and resources in your interview. 

Keep the following points in mind while cancelling an interview.

  • Use a professional tone. 
  • Don’t write an entire essay. Keep it short and simple.
  • Always introduce yourself in a professional way and tell them the date and time of your scheduled interview so that the company’s HR representative knows who you are and when you interview was due. This will be a very courteous thing to do as the company will be able to manage their schedule accordingly.
  • If you could not attend the interview due to any family emergency or genuine cause then you can ask to reschedule the interview on another date. So you interview for that specific day might get cancelled but you would get another date for the interview. 

The most professional way to cancel an interview in today’s world is through email. You don’t have to take an appointment or wait for someone to pick up your calls.

You can send an email to the HR of the company mentioning your reason. If you are looking for samples or template for an email for interview cancellation then you can check out some of the following examples.

How To Reschedule An Interview with Email Example

Subject: Mr. ABC Reschedule Interview

Dear Sir/Madam (If you know the name of the person you can write Mr., Ms. or Mrs.in accordance with the person you are emailing)

I am very glad and humbled to have been contacted by your company for the position of ABC at (your company- you can also mention the company name). I am sending this email to inform you that I will need to cancel the scheduled interview that was to be held on (date and time) at (the location of the company). Unfortunately I cannot make it to the interview on the said date because (Inform your reason in few words).

I was really humbled when I got the call for this interview and I would really want to experience working at your firm. So if it’s possible I would like to respectfully request to reschedule the interview for (date and time). Please let me know.

I would really appreciate if you consider this request and I apologize for any inconvenience this may have caused.

Sincerely

Mr. /Mrs. XYZ

(Contact Information)

How To Cancel An Interview with Email Example

Subject: Mr. ABC Interview Cancellation

Dear Sir/Madam (If you know the name of the person you can write Mr., Ms. or Mrs.in accordance with the person you are emailing)

I am very glad and humbled to have been contacted by your company for the position of ABC at (your company- you can also mention the company name). I am sending this email to inform you that I will need to cancel the scheduled interview that was to be held on (date and time) at (the location of the company). 

I really appreciate the opportunity and I was very humbled to get the interview call from your company however I am not available for the respective position anymore. (Inform your reason in few words).

Thank you for your time and I apologize for any inconvenience this may have caused.

Sincerely

Mr. /Mrs. XYZ

(Contact Information)